Employee Handbooks

Classified PES Transition Information

Civil Service is transitioning to a new evaluation system January 1, 2025. The transition period shall be July 1, 2024 through December 31, 2024, so a new evaluation will need to be submitted by December 31, 2024. Below is information regarding the transition and the form that is to be used.

 

EVALUATION & TRANSITION ITEMS	DEADLINE
Planning Session for July 1, 2024 – December 31, 2024	Can use the planning form from FY 23-24; A new planning form is not required
Evaluations for July 1, 2024 – December 31, 2024	December 31, 2024

 

*Please note the highlighted areas below:

• There are only two (2) ratings available – “Successful” or “Needs Improvement/Unsuccessful”

• Only a Second-level Evaluator signature is needed if the evaluation is “Needs Improvement/Unsuccessful”

• All classified employees must have an evaluation completed. If they were hired on or after December 1, 2024, they will be rated as “Not Evaluated”

Evaluation Form

Transition Period Performance Planning Components

New performance planning documents and sessions shall not be required for existing classified employees during the transition period. Evaluating Supervisors shall either:

• Continue to use the July 1, 2023 – June 30, 2024 performance plan or;

• Establish and conduct a new planning session in accordance with the provisions in Chapter 10

Transition Period Performance Evaluation Components

Classified employees shall be evaluated beginning December 1 through December 31, 2024. The transition period performance rating effective date shall be recorded as January 1, 2025. The transition period performance ratings available to Evaluating Supervisors for use are:

• Successful

• Needs Improvement/Unsuccessful

Approval of the Second-level Evaluator shall be required for a transition period performance rating of “Needs Improvement/Unsuccessful.” Approval of the Second-level Evaluator shall not be required for a transition period performance rating of “Successful.”

Transition period performance ratings that are not rendered by December 31, 2024, shall be considered untimely and result in a transition period performance rating of “Unrated.” “Unrated” during this transition period shall have the same effect as a transition period performance rating of “Successful.”

Classified employees appointed during the transition period prior to December 1, 2024 shall be rated in accordance with the provisions in this Chapter.

Classified employees appointed on or after December 1, 2024, shall be rated as “Not Evaluated.” “Not Evaluated” during this transition period has the same effect as a transition period performance rating of “Successful.”

Effects of Transition Period Performance Ratings

An employee who receives a transition period performance rating of “Needs Improvement/ Unsuccessful” shall be ineligible for attainment of permanent status. The Evaluating Supervisor shall provide documentation to support a transition period performance rating of “Needs Improvement/Unsuccessful.”

Transition period performance ratings shall not be used for:

• layoff purposes

• determining eligibility for detail to a higher-level position or promotion

• market adjustment ineligibility

Performance ratings effective July 1, 2024 for performance year July 1, 2023 – June 30, 2024 shall be used for above purposes.

Employees shall not have a right to request a review of the transition period performance rating.